identity

Identity transactions are recorded daily by farm and entity and are used to create an Entity. The transaction records the sows that are to become an individual identity from the gilt pool. At the time of identification, the average cost of the gilt pool on that farm is used to derive the value of the sow. This process represents the physical process of tagging the sow with the unique ear tag.

Before creating an Identity transaction, the following must be created:

The following procedures are outlined in the Identity document:

Creating an Identity Transaction
Posting an Identity Transaction

Create an Identity Transaction

In SMTS>SIM>Transactions, select Identity.
In the Identity Transactions main index, click to create a new identity transaction.
In the New Record dialog box, from the Farm No drop-down menu, select the farm where the sow is located.
Enter the transaction Date.
In the Identity Transactions screen, click to add a new transaction line.

Trans Code displays the type of transaction and will default to Identification.
Event Date is used to record the date that the physical tagging occurred.
In the Entity No field, enter a unique code for the ear tag number (alphanumeric, 250 characters).
House No is an optional field to identify the house in which the animal will be placed.
Crate No is an optional field to identify the crate in which the animal will be placed.
Pen No is an optional field to identify the pen in which the animal will be placed.
Pen`s Crate No is an optional field to identify the crate, within a pen, in which the animal will be placed.
In the Born Date field, enter the date the animal being tagged was born.
From Animal Product No, select the animal product.
Animal Product Name will default in with a description of the animal product.
Stage will default in and indicates the stage the animal is in at the time of tagging. Available options are: Gestation, Open, Farrowing, Gilt or Boar.
Insemination Type is used only if the sow is in gestation. Available options are: Natural, Artificial or Not Set.
Product No is an optional field to identify the product assigned to the animal.
Parity No is used to enter the number of historical parity for the sow (alphanumeric, max 20 characters).
Cycle is used to enter the number of historical cycles for the sow (alphanumeric, max 20 characters).
From Standard No, select the standard to be associated to the sow for data comparison. Standards must be set up prior to use in: SMTS>SIM>Master Data>Standards
From Alt Standard No, select an alternate standard that can be used for data comparison.
From Tech Advisor No, select the technical advisor for the sow. Technical advisors must be set up prior to use in: Admin>Business>General>Definitions>Tech Advisors.
Tech Advisor Name will default in with the name of the technical advisor.
From Tech Supervisor No, select the technical supervisor for the sow. Technical supervisors must be set up prior to use in: Admin>Business>General>Definitions>Tech Supervisors.
Tech Supervisor Name will default in with the name of the technical supervisor.
In the Notes field, enter any additional notes relating to the identity transaction.
Selecting the Void flag will cancel the transaction.
Creation Date indicates the date the transaction was created.
Last Mod Date indicates the date the transaction was last modified.
Click to save the transaction.

Post an Identity Transaction

The posting process locks the transaction to prevent edits, and creates the journal transaction to record the liability. The UnPost option unlocks the transaction and reverses the journal transactions.

In the Identity Transactions main index, select the required transaction and right-click to select 'Post'. Alternatively, click the green check mark in the top menu bar and select 'Post'.
To un-post an identity transaction, select the required transaction and right-click to select 'Unpost'. This process will set the record status to 'Reversed' status, which allows the record to be edited.