Unidentified Beginning Inventory

An Unidentified Beginning Inventory is only used to initially establish a system in order to start using the data in MTech. This document outlines the main steps in creating a beginning inventory. The beginning inventory transaction assigns a quantity and stage to the product inventory. This value should be balanced to the inventory from the source system prior to entering any other farm transactions.

Before creating an Unidentified Beginning Inventory transaction, the following must be created:

• Entity

The following procedures are outlined in the Unidentified Beginning Inventory document:

• Creating an Unidentified Beginning Inventory
• Posting a Unidentified Beginning Inventory

Create an Unidentified Beginning Inventory

1. In SMTS>SIM>Inventories, select Unidentified Beginning Inventory.
2. In the Unidentified Beginning Inventory main index, click to create a new beginning inventory record.
3. In the New Record dialog box, In the Trans Date field, enter the date of the inventory transaction. Generally, beginning inventory records are created at the first of the month.
4. From Farm No, select the required farm where the product is located, and then click 'OK'.
5. In the Unidentified Beginning Inventory screen, click to add a new inventory item.

6. Trans Code displays the type of transaction and automatically defaults to 'Beginning Inventory', with no option to modify.
7. From the Product No drop-down menu, select the inventory product.
8. The Stage will default in from the Product No, and will be one of the following: Gilt, Open, Boar.
9. In the Quantity field, enter the total quantity of the inventory item.
10. Event Date displays the date the inventory was created, and can be modified if required.
11. Selecting the Void flag will cancel the inventory line.
12. Creation Date indicates the date the adjustment record was created.
13. Last Mod Date indicates the date the adjustment record was last modified.
14. Once the fields have all been entered, click to save the inventory record, and then close the screen. This process will establish an unidentified beginning inventory, unit quantity, and stage.

Post an Unidentified Beginning Inventory

The posting process locks the unidentified beginning inventory to prevent edit. The UnPost option unlocks the adjustment and reverses the journal transactions.

1. In the Unidentified Beginning Inventory main index, select the required entity and right-click to select 'Post'. Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post an adjustment record, select the required record and right-click to select 'Unpost'.  This process will set the record status to 'Reversed' status, which allows the record to be edited.