Entities

 

The Entity Master is designed to group all transactions posted against a sow. Entities are created from Identity and Unidentified Beginning Inventory transactions. The transactions must be posted in order to be viewed in the Entity index.

 

The following items must be created prior to creating an Entity:

 

The Entities document contains the following components:

Edit an Entity

Use the Edit option to review the data in the entity master. The data in the entity cannot be edited directly in the entity. The data is updated when transactions are entered and posted in the system for the entity. There are several tabs to display the details related to the entity.

 

  1. In SMTS>SIM>Master Data, select Entities.
  2. In the Entities main index, select the entity to be edited or viewed and click the button. Alternatively, double-click the entity.

General

The General tab contains the basic details for the entity.

 

  1. Farm No identifies the farm where the entity resides.
  2. Farm Name displays the name of the farm.

  3. Entity No identifies the entity.

  4. Product No identifies the product.

  5. Product Name displays the name of the product.

  6. Born Date displays the date the animal was born.

  7. Status will default and indicates the status of the entity.

    1. Active: Entity is active. Costs and transactions are being entered to the entity

    2. Inactive: Entity is sold but transactions and costs can still be entered to the entity. Entities will be set to 'Inactive' when the final pickup flag is set in a movement transaction.

    3. Closed: Transactions and costs can no longer be recorded to the entity.

  8. Breed No displays the breed code, if breed tracking is utilized.
  9. Breed Name displays the name of the breed.
  10. Tech Advisor No identifies the technical advisor for the entity.

  11. Tech Advisor Name displays the name of the technical advisor.

  12. Tech Supervisor No identifies the technical supervisor for the entity.

  13. Tech Supervisor Name displays the name of the technical supervisor.

  14. Parity represents the number of litters that the sow has farrowed. The count will increase every time that a farrow transaction is posted to the entity.

  15. Cycle represents the number of insemination programs that the sow incurred. The following represents an example of the difference between Parity and Cycle.

    1. Gilt/Sow is inseminated - Cycle 1

    2. Sow farrows - Parity 1, Cycle 1

    3. Sow is inseminated - Cycle 2

    4. Sow aborts - Parity 1, Cycle 2

    5. Sow is inseminated - Cycle 3

    6. Sow aborts - Parity 1, Cycle 3

    7. Sow is inseminated - Cycle 4

    8. Sow farrows - Parity 2, Cycle 4

  16. Phase identifies the phase of the pig and will display one of the following: Sow, Gilt or Boar.

  17. Start Cycle is a derived field and entered in Identity transaction. This would be entered if a sow was purchased and had already been through an insemination program prior to being purchased.

  18. Start Parity is a derived field and entered in Identity transaction. This would be entered if a sow was purchased and had already farrowed prior to being purchased.

  19. In the Attachment field, any type of file can be attached. (Example: Word document, picture, music or video clip).

  20. Enter any additional Notes related to the Entity.

  21. Attributes default from the house or farm with the option to modify when creating a new entity. Attributes can be created in: Admin>Business>General>Definitions>Attributes>Attribute Definitions. They can be assigned to the Farms and in Houses in the required tabs.   Examples of attributes include:

 

Field Service

The Field Service tab is used to display the events that have been posted to the entity. The tab displays farm field events for the gilt such as insemination, farrowing and weaning.

 

  1. Event Type identifies the type of transaction.
  2. Ref No is a unique code to identify the transaction.
  3. Event Date represents the date the transaction was created. The current date will automatically default in, but can be modified if required. This date does not affect inventory or accounting.
  4. Trans Date represents the date the transaction is record. This date will be used for all inventory and accounting transactions.
  5. Insemination Type indicates if the insemination was Natural or Artificial, if applicable.
  6. Service No  represents the number of times that the gilt or sow was inseminated in the insemination program. A value of '2' indicates that the sow was inseminated twice in the same program.
  7. Miscarriage Type indicates if the miscarriage was Natural or Induced, if applicable.
  8. Farrowing Type displays the number of sows added to the entity to adjust inventory. There is an added column for each sex.
  9. Born Alive displays the total number of piglets born alive.
  10. Born Dead displays the total number of piglets born dead.
  11. Mummies displays the total number of piglets born as mummies.
  12. Piglet Weight displays the total amount of weight of the piglets born.
  13. Wean Type indicates if the wean is a Final Wean or a Partial Wean, if applicable.
  14. Wean Piglets displays the number of piglets weaned.
  15. Wean Weight displays the weight of the piglets at weaning time.

 

 

Feed/Nutrients

The information in the Feed/Nutrients tab is derived from feed deliveries to the entity.

 

  1. Name displays the name of the feed or nutrient.
  2. Feed Record Type will be displayed by feed type.
  3. Total Amount is the accumulated totals for all of the weeks.

Costs

The Costs tab represents all of the costs associated with the group and is broken down by the accounts set-up in the Chart of Accounts Master. Costs are derived from the journal transactions.

 

  1. Account Name displays the name of the account holder.
  2. Complex Account No displays the complex account number.
  3. Location Group No displays the number of the location group.
  4. Stage No displays the stage number and is derived from the entity stage of the group.
  5. Cost Object No displays the cost object number.
  6. Cost Element No displays the cost element number.
  7. User Account No displays the number of the user account.
  8. Total Cost is a calculated field for the total cost for the entity.
  9. Total Cost Per Unit displays the total cost of each sow.

Health Status

The Health Status tab represents the most recent health status transactions based on the Lab Test transaction and/or Entity Status transaction. The Entity Status transaction will always override the lab test transaction for the same test code.

*Note: The Health Status tab is only used in version 7.26 and up.

 

  1. Complex Entity No identifies the entity for the health status transaction.
  2. Record Type identifies the type of record.
  3. Health Status displays the health status for the lab test code and will be either Positive or Negative.
  4. Trans Date displays the date of the health status transaction.
  5. Ref No is a unique reference number used to identify the health status transaction.
  6. Analysis No identifies the analysis code for the lab test.
  7. Analysis Name displays a description of the analysis.
  8. Placement Control Status is a read-only field that represents the placement status of the hogs.
  9. Transfer Control Status is a read-only field that represents the transfer status of the hogs. This will default to `Not Tracked`.  Available options are:
    1. Tracked - will have no impact on the transfer, but will be displayed in Health Status views.
    2. Transfer to Same Status - source entities can be transferred to a destination entity with the same status for the lab test code.
    3. No Transfer - entities cannot be transferred.
    4. Not Tracked - lab test code is not tracked for transfers.
  10. Processing Control Status is a read-only field that represents the processing status of the hogs. This will default to `Not Tracked`. Available options are:
    1. Tracked - will have no impact on process planning, but will be displayed in Health Status views.
    2. End of Day - BRPA/TPA/SPA/GPA will schedule the entities to be killed at the end of the day. LHS will schedule picks ups at the end of the scheduled processing day.  
    3. End of Week - BRPA/TPA/SPA/GPA will schedule the entities to be killed at the end of the week. LHS will schedule picks ups at the end of the scheduled processing day.
    4. Not Tracked - lab test code is not tracked for processing transactions.
  11. The Comments field contains any additional information related to the transaction.

 

Options

There are additional options in both the main menu and the transaction screen.

 

Menu Options

Clicking on the Options button in the main menu enables the user to view the entity`s inventory according to animal type - Sow/Gilt, Piglet, and Unidentified.

 

 

Transaction Options

There are also additional options available in the Entity transaction screen.