inseminations

Insemination transactions are recorded daily by farm and entity. Business logic determines a gilt or sow`s ability to be inseminated by referencing her current stage. For example, a sow that is in farrowing or pre-weaning cannot be inseminated until she is open.

Before creating an Insemination transaction, the following must be created:

• Unidentified Inventory

• Identity Transaction

• Entity

• Semen Product

The following procedures are outlined in the Inseminations document:

• Creating an Insemination Transaction
• Field Trans Insemination
• Insemination Details
• Posting an Insemination Transaction

Create an Insemination Transaction

1. In SMTS>SIM>Transactions>Events, select Inseminations.
2. In the Inseminations main index, click to create a new insemination transaction.
3. In the New Record dialog box, from the Farm No drop-down menu, select the farm where the gilt or sow is located.
4. Enter the transaction Date.
5. In the Insemination screen, the details are entered for each transaction line by clicking   to add a new transaction line.

Field Trans Insemination

The first section in the insemination transaction outlines the main details related to the insemination.

1. The Complex Breed Group No will default in to identify the breed group of the sow.
2. Select the Entity No where the sow being inseminated is located.
3. The House No can be selected to identify the house where the sow is located.
4. The Crate No can be selected to identify the crate where the sow is kept.
5. The Pen No can be selected to identify the pen where the sow is kept.
6. The Pen Crate No can also be selected.
7. From Trans Code, select an option to identify the type of insemination transaction. Non Inventory Debit is used if semen inventory is not maintained on the farm, and all costs are expenses immediately. Usages are used when inventory is kept on a farm, and relieves the inventory.
8. From Product No, select the semen product being used for the insemination.
9. Product Name will default in and displays a description of the semen product.
10. Service No records the number of inseminations within the current cycle.
11. From Insemination Type, select an option to indicate whether the insemination was Natural or Artificial.
12. In the Trans Date field, enter the date the insemination will occur.
13. Event Date is usually the same as the Trans Date but can be changed if required and used to record a date in a closed period in order to capture late  inseminations occurring in a closed period.
14. Ref No is a unique number to identify the transaction, and can be auto created if required.
15. Selecting the Void flag will cancel the transaction.
16. Clicking on the Usage flag will bring up Product Inventory view dialog box.

17. Select the required Transaction ID and in the Units Entered field, enter the number of units required. Click the OK button and the details will default in the Insemination Detail section.
18. Creation Date indicates the date the transaction was created.
19. Last Mod Date indicates the date the transaction was last modified.
20. Select the Hand Held flag if...

Insemination Details

The Insemination Details section is used for tracking an actual semen inventory against the inseminations. In order to use the Details section, semen must first be received/purchased into the farm inventory (products) prior to creating the insemination transaction. This section is required if the trans code is a Usage.

1. Trans Code will default in to identify the type of transaction.
2. Lot No indicates the lot where the semen is located.
3. Location No indicates the location where the semen is located.
4. Quantity displays the total quantity of semen products being transferred and will default in. The Quantity field can be edited, if required.
5. Selecting the Void flag will cancel the transaction.
6. Enter the Time the insemination occurred.

Post an Insemination Transaction

The posting process locks the transaction to prevent edits, and creates the journal transaction to record the liability. The UnPost option unlocks the transaction and reverses the journal transactions. All events are posted in the All Events index.

1. In SMTS>SIM>Transactions>Events, select All Events.
2. In the All Events main index, select the required transaction and right-click to select 'Post'. Alternatively, click the green check mark in the top menu bar and select 'Post'.
3. To un-post an insemination transaction, select the required transaction and right-click to select 'Unpost'.  This process will set the record status to 'Reversed' status, which allows the record to be edited.