ingredient versions

Once the ingredients have been created, the ingredients must be assigned to feed mills in Ingredient Versions so that the ingredient can be purchased and received to the feed mill. The Ingredient Versions allows the user to configure the ingredient specifications based on the feed mill.

Prior to creating Ingredient Versions, the following items must be created.

• Feed Mills
• Ingredients
• Nutrients  

The following procedures are outlined related to creating Ingredient Versions:

• Creating an Ingredient Version
• Ingredient Versions Header
• Nutrients
• Assays

Create Ingredient Version

1. In FMTS>General>Master Data>Versions, select Ingredient Versions.
2. In the Ingredient Versions main index, select to create a new record.
3. In the New Record dialog box, from the Feed Mill No drop-down menu, select the required feed mill.
4. Select the Ingredient No.
   
   
   
5. Click 'OK' and the Ingredient Versions transaction screen will open.
   

Ingredient Versions Header

The header contains the base data to outline the Ingredient Version. The header is divided into three sections to group the data that is entered:

• Derived
• General
• FFA
  

Derived

The information in the Derived fields automatically generates from  Ingredients.  The fields are read-only and cannot be modified.

1. Ingredient No represents the ingredient which the version is being defined.
2. Ingredient Name is a description of the selected ingredient for the version.
3. The Active flag determines whether the ingredient is active and available for use.
4. Ingredient Type indicates the type of ingredient

General

3. Density allows a density factor to be applied to the ingredient. This will be used in calculating storage space and physical inventory if the empty space option is used.
4. Selecting the Bag flag indicates that the ingredient is bagged in the selected mill.
5. Milling Provision allows for an accrual provision to be created in the journal transaction at receiving based on the percentage enter in this field. For example, receiving $1000 with 1% entered will create a milling provision of $10 added to the inventoried cost of the product.
6. Purchases Max Over % allows the user to define the maximum percentage over the purchase order quantity that can be received. Enter a percentage amount in this field, if applicable.
7. Selecting the Purchases Allow Any % Over flag allows the receiving transaction to exceed the purchase order quantity by any percentage. There is no established limit.
8. Sales Max Over % allows the user to define the maximum percentage over the sales order quantity that can be shipped. Enter a percentage amount in this field, if applicable.
9. Selecting the Sales Allow Any % Over flag allows the shipping transaction to exceed the sales order quantity by any percentage. There is no established limit.
10. If the Pre Recv Assay flag is selected, the assay testing must be completed before the ingredient can be received.
11. In the Comments field, enter any additional information related to the ingredient version.

FFA (Feed Formula Assistant)

1. Selecting the Available for FFA flag indicates that the ingredient is available to be used in the feed formulation process.
2. Rounding Factor is used to round the ingredient when the FFA calculation returns a value.
3. Swing Factor is the value used to determine how much the ingredient can change from the last time the ingredient was calculated for each individual FFA profile.

4. From Min Quantity Mode, select one of the available options to determine how to calculate the minimum amount ingredient that can be used in the formulation. Choose from one of the following available options:

   • Amount: Measurement of units in weight.

   • Percent: A percentage of the total Amount.

5. Min Quantity Value is the value used to ensure the minimum amount is used in the formulation based on the Min Quantity Mode.
6. Production Minimum indicates the...

Nutrients

Nutrients must be pre-defined in the Nutrients tab in: General>Product>Ingredients. The information in the Nutrients tabs automatically generates from the Ingredients>Nutrients tab.

The Nutrients section contains two components:

• Nutrients
• Dates

Nutrients

1. Nutrient No identifies the nutrient.
2. Nutrient Name displays a description of the nutrient.
3. Unit Description displays a description of the nutrient unit.
4. The values in the Amount column can be changed to reflect changes for each nutrient. The changes to the nutrients are feed mill specific.

Dates

1. Effective Date is the date the change is made.
2. Amount displays the unit of measure being changed.
   

Assays

Assays must be pre-defined in the Assays tab in: General>Product>Ingredients. The information in the Assays tabs automatically generates from the Ingredients>Assays tab. Assays can be defined at a global level in Global Assays. Alternatively, if the assays are defined by feed mill, the parameters are established on the following screens.

The Assays section contains three components:

• Assays
• Dates
• Rates

Assays

1. Assay No identifies the assay.

2. Assay Name displays a description of the assay that will usually appear on reports and forms.

3. In the Min Value field, enter the minimum acceptable value for the assay. The type of value is dependent on how the assay is tested such as an acceptable percentage.

4. In the Max Value field, enter the maximum acceptable value for the assay. The type of value is dependent on how the assay is tested such as an acceptable percentage.

5. The Selected flag is used to select the assays that pertain to the product. The selected assays will default to Contracts and Purchase Orders based on the assays selected in the Ingredient Version.

Dates

1. Click to add a new effective date for the Global Assay.

2.  Select the Effective Date from the calendar that the assay rates become effective. Transactions received on or after this date will be calculated using the defined rates.  

3. Scan Comparison determines the calculation basis. Choose from one of the following options:

   • Less Than or Equal: If the Max Value is between results, the rate will be determined on the lesser rate. Example: result is 15.25 the rate will be -2.00.

   • Greater Than or Equal: If the Max Value is between results. the rate will be determined on the greater rate. Example: result is 15.25 the Rate will be -3.00.

   • Weight Adjustment: Calculates the net weight payable based on the Assays Min and Max Values.

4. Rate Type determines if the rate is based on per vendor unit or percentage of product amount. Choose from one of the two available options:

   • Per Unit: The vendor unit of measure in weight.

   • Percent: A percentage of the product amount.

5. Net Payment Expression No is an optional field. For information about net payment expressions, see the Net Payment Expressions document.
6. Value Payment Expression No is an optional field.  For information about value payment expressions, see the Value Payment Expressions document.

Rates

1. The Result is an assay factor that determines the penalty or bonus. Enter the value for the assay that determines the penalty or bonus factor.

2. Rate determines the amount of the penalty or bonus.  A negative result is a penalty, while a positive result is a bonus. If the rate is per unit, the amount will be Rate x Vendor Units received. If the rate is a percentage, the amount will be Percent x Product Amount.