sows

Sow Transfers are used when transferring pigs who have been inseminated amongst different locations in the SIM as well as from SIM to the GIM nursery. The gilt becomes a sow when she is inseminated. Sows are female pigs used for producing piglets. A sow will typically produce 10-12 piglets per litter, with an average of 5-7 litters in her lifetime.

There are four types of sow transfer transactions:

• Commercial Gilt Breeder to Commercial Sow (Sow)
• Commercial Sow to Commercial Sow (Sows)
• Multiplication Sow to Multiplication Sow (Sows)
• Multiplication Sow Breeder to Multiplication Sow

The Receiving Transaction must be creating before a Sow Transfer can be created.

The following components are outlined related to creating a Sow Transfer transaction:

• Creating a Sow Transfer
• • Header
  • Details
  • Additional Entities Details
• Posting a Transfer

Create a Sow Transfer

Header

The Header section contains the general information related to the transfer. This section consists of three components:

• General
• Amounts
• Derived

1. In SMTS>SIM>Movements>Transfers, select Sows.
2. In the Sow Transfers main index, select to create a new transfer.

General

1. Click on the General tab.

2. From the Ship To Customer No drop-down menu, select the ship-to customer.
3. Select the Bill To Customer No.
4. Select the Delivery To Customer No, if applicable.
5. From the Movement Type drop-down menu, select the source and destination stages for the transfer. Available options are: Commercial Gilt Breeder - Commercial Sow, Commercial Sow - Commercial Sow, Multiplication Sow - Multiplication Sow, or Multiplication Sow Breeder - Multiplication Sow.
6. In the Transaction Date field, enter the date that the transfer occurred. This date will be used for all inventory and accounting transactions.
7. Event Date defaults to the same date as the transaction date, and can be modified if required. This date does not affect inventory or accounting.
8. Ref No is an automatically-generated unique number that identifies the transfer transaction.
9. Load No is an optional field to assign a number to the load.
10. Vendor No is an optional field to assign a haulage vendor used for the transfer.
11. Driver No is an optional field to identify the internal driver used for the transfer. Drivers must be set up prior in: Admin>Business>General>Definitions>Drivers.
12. Vehicle No is an optional field to identify the internal vehicle used for the transfer. Vehicles must be set up prior in: Admin>Business>General>Definitions>Vehicles.
13. Selecting the Void flag will cancel the transfer.

Amounts

1. In the Start Time field, enter the time that the animals will begin loading.
2. In the End Time field, enter the time that the animals will be finished loading.
3. Gross is an optional field to enter the gross weight of the load in lbs or kgs.
4. Tare is an optional field to enter the tare weight of the vehicle in lbs or kgs.
5. Net is an optional field to enter the net weight of the load in lbs or kgs.
6. In the DOA field, enter the number of animals that were dead on arrival, if applicable.
7. Select the Truck Wash flag to indicate if the truck was washed at exit.
8. Select the Health Paper flag if health papers were complete and sent with the transfer.
9. In the Comments field, enter any additional information relating to the transfer.

Derived

The fields in the Derived tab default in from information entered in the first two tabs - General and Amounts.

1. Ship To Customer Name displays the name of the ship-to customer.
2. Bill To Customer Name displays the name of the bill-to customer.
3. Delivery To Customer Name displays the name of the delivery-to customer.
4. Vendor Name displays the name of the vendor delivering the animals, if applicable.
5. Driver Name identifies the driver delivering the animals.
6. Vehicle Name identifies the vehicle used for the transfer.
7. Order No displays the order number, if applicable.
8. PO No displays the purchase order number associated with the transfer, if applicable.
9. Selecting the Void flag will cancel the transfer.
10. Creation Date displays the date the transfer transaction was created.
11. Last Modified Date displays the date the transaction was last modified.

Destination Details

The Source tab defines the entities from where the animals are being transferred as well as the destination entities.

1. In the Details tab, clickto add a new source line.

2. Select the Identity Type. The following options are: Identified, Unassigned, Unidentified.
3. From Source Farm No, select or enter the farm where the sows were transferred from.
4. Source Farm Name defaults from Source Farm No and displays the name of the farm where the sows were transferred from.
5. Select the Source Animal Product No. This can not be selected if the identify type is Identified.
6. Source Animal Product Name will default in.
7. Source Animal Type will default in from the selected source animal product.
8. Sales SKU No can be used to select the sales sku number of the product.
9. Sales SKU Name will default in from Sales SKU No.
10. From Dest. Farm No, select or enter the farm where the sows are being transferred to.
11. Dest. Farm Name defaults from Dest. Farm No and displays the name of the farm where the sows are being transferred to.
12. Select the Dest. Animal Product No.
13. Dest. Animal Product Name will default in.
14. Dest. Animal Type will default in from the selected destination animal product.

15. In the Head Count field, enter the number of sows that were shipped from the source entity.

16. The Unit Price will default in if internal pricing is used.

17. Price will default in if internal pricing is used, and displays the total price of the sows.

18. Ref No displays an automatically-generated unique reference number for the transaction.

19. Enter the average Weight of the sows that were transferred.

20. Enter the Time that the transfer was completed.

21. Select the Shipped Complete flag if the final transfer has been made from the house. This clears the house inventory and  moves the dollars at period end.

22. Select the Over-Stock Payment flag if the

23. Employee No is an optional field to identify the employee who performed the transfer. Employees must be set up prior in: Admin>Business>General>Definitions>Employees.

24. Employee Name will default in from Employee No.

25. Order No identifies the order number of the transaction.

26. Shipment Line Item No..

Additional Entities Details

The child grid contains details relating to the Entities where sows are being transferred from. Add a new line for every entity.

1. In the Identity Type field in the Sources section, click the child grid .
2. In the Entities tab, clickto add a new source entity line.

3. From Complex Entity No, select the source entity
4. Farm Name will default in.
5. Enter the total Weight for each entity. The weights must match the total weight entered in the Details tab.

Post a Transfer

Once the Sow Transfer as been created and saved, the transfer needs to be posted. The posting process locks the transfer to prevent edits, and creates a record or capitalization transfer to record the liability. The UnPost option unlocks the transfer and reverses the record. A journal transaction will not be created in the posting process unless there is an internal price associated with the product that is being transferred. At period end, the journal created from the internal price will be reversed and the actual journals entered. If there is no internal price, there are no journals until period end where the costs are transferred from one flock to another

1. In the Sow Transfers main index, select the required transfer and right-click to select 'Post'. Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post a transfer record, select the required transfer and right-click to select 'Unpost'.  This process will set the record status to 'Reversed' status, which allows the record to be edited.