External Transfers

Egg Room External Transfers are created in order to bring outside eggs into the hatchery.

An Egg Room Receiving transaction must be completed prior to created an External transfer.

The following procedures are outlined in the External Transfer process.

• Creating an External Transfer
• Posting an External Transfer
• Journal Transaction

Create an External Transfer

1. In LMTS>HIM>Transactions>Eggs>Egg Room, select External Transfers.
2. In the Egg Room External Transfers main index, click to create a new external transfer.

3. In the New Record dialog box, from Hatchery No, select the hatchery that will receive the eggs.
4. In the Trans Date field, enter the date that the transfer will take place, and then click 'OK'.
5. In the External Transfers screen, click to add a new external transfer product.

6. WOL displays the number of weeks in lay that the entity produced eggs.
7. Egg Trans Code displays the type of transaction and will default to 'External Transfer'.
8. From the External Source Cost Center No drop-down menu, select or enter the number of the cost center from where the eggs are coming. Cost centers must be set up prior to use in: Admin>Business>General>Definitions>Cost Centers.
9. External Source Cost Center Name defaults in and displays the name of the external source cost center.
10. Tracking No is a unique reference number used to identify the external transfer transaction, and can be manually or automatically entered.
11. From Complex Entity No, select the entity that produced the eggs.
12. Farm Name will default in and displays the name of the farm where the eggs were produced.
13. From Product No, select or enter the egg product number
14. Product Name defaults from Product No and displays the name of the egg product.
15. Breed No is a derived field based on the selected entity, and is used to identify the breed of the eggs.
16. Breed Name displays a description of the breed code.
17. Generation is a derived field based on the selected external entity, and is used to identify the generation of the eggs. Available options are: GGP, GP, Parent or Pedigree.
18. Production Date indicates the date that the eggs were produced, to determine egg age. Enter the date of production.
19. Received Date indicates the date the eggs were received at the hatchery.
20. Egg Age is a derived field based on the received date less the production date.

21. Flock Age is a derived field based on the selected entity and the production date.

22. Enter the number of Units being received/transferred.

23. Eggs displays the number of eggs received. This is a calculated field based on the number of units received and the eggs per unit received.

24. Units Per is a derived field that defines the number of eggs per unit received.

25. Enter the total Price for the eggs being transferred.

26. Unit Price is an automatically calculated field that displays the per unit price of the eggs. Unit Price = Price/Units

27. Outside Temperature is an optional field used to enter the recorded external temperature of the farm. Outside Temperature can be entered in either oF or oC.

28. Vehicle Temperature is an optional field used to record the trailer temperature and can be entered in either oF or oC.

29. Ref No is an optional field to enter a unique reference number to identify the transaction. This can either be entered manually or automatically-generated.

30. Load No is an optional field to enter the load number of the delivery.

31. In the Egg Weight field, enter the weight per egg, or a single average weight of all the eggs being received.  

32. Uniformity M is an optional field to enter the consistency of the weight of the male birds.

33. Egg CV Uniformity is an optional field to enter the coefficient variable for the weight samples. A CV uniformity column is available for each sex.

34. From Vehicle No, select the vehicle that will be used to transport the eggs. Vehicles must be set up prior to use in: Admin>Business>General>Definitions>Vehicles.

35. Vehicle Name will default from Vehicle No and displays a description of the vehicle.

35. From Driver No, select the driver who will be transporting the eggs. Drivers must be set up prior to use in: Admin>Business>General>Definitions>Drivers.

36. Driver Name will default from Driver No and displays the name of the driver.

37. From Buggy No, select the buggy used if the eggs are loaded directly onto a buggy.
38. Buggy Name will default from Buggy No and displays the name of the buggy.
39. Base Hatch defines the hatchability of the eggs and defaults from the standard table assigned to the entity.
40. Projected Hatch adjusts the based hatch percent on the egg age if an egg age decline table is used as well as recent hatch transactions.
41. Projected Chicks is a calculated field for the estimated number of chicks, based on the eggs being received multiplied by the projected hatch.
42. In the Notes field, enter any additional information relating to the external transfer transaction.
43. Sales SKU No identifies the sales SKU number of the product, if applicable.
44. Sales SKU Name displays the sales SKU name.
45. Package No displays the package number, if the product was packaged.
46. Select the Final Egg Pickup flag if this is the last or final egg pickup of the entity.  If the flag is selected, no more eggs will be received from that entity.
47. Selecting the Void flag will cancel the external transfer.
48. Once the external transfer has been created, click to save the transaction.

Post an External Transfer

The posting process locks the transfer to prevent edits, and creates the journal transaction to record the liability. The UnPost option unlocks the transfer and reverses the journal transactions.

1. In the Egg Room External Transfers main index, select the required egg product and right-click to select 'Post.' Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post an external transfer record, select the required transfer and right-click to select 'Unpost'.  This process will set the record status to 'Reversed' status, which allows the record to be edited.

Journal Transaction

The posting process creates the journal transaction. The journal process will debit the internal hatchery inventory and credit the external inventory/system-offset account.