Farm Receivings

The Egg Room Farm Receiving transaction records the egg being received from the entity and recorded in inventory at the egg room on the farm.

The Egg Room Mode switch must be selected before creating an egg room farm receiving transaction. The switch is located in: Admin>System>Registry>Poultry Registry>Poultry>PMTS>Layer Breeder>Period End>BIM Farm Egg Room Mode. Select Farm Egg Room.

Note: When using the list index, a filter must be applied before sorting the data. There is an option to save the filters for future use.  The following fields cannot be used to filter data:

• Complex Entity No - a combination of the fields Farm No, Entity No, House No and Pen No can be used to locate the data.

Before creating a Farm Receiving transaction, the following must be created:

• BIM Farms
• BIM Houses
• BIM Entities

The following procedures are outlined in the Farm Receiving document:

• Creating a Farm Receiving Transaction
• Additional Options to Add a Record
• Additional Options
• Posting a Farm Receiving Transaction
• Journal Transaction

Create a Farm Receiving Transaction

There are three options when creating a Farm Receiving transaction.

• New Records (By Date): Creates the transaction based on the date entered.
• New Records (By Farm): Creates the transaction based on the farm as well as the date selected.
• New Records (By Category): Creates the transaction based on the egg category selected. *Note: This option is only available in version 7.26 and up.
  

1. In LMTS>BIM>Transactions>Egg Room, select Farm Receivings.
2. In the Egg Room Farm Receivings main index, click and select 'New Records (By Farm)'.
3. In the New Record dialog box, from Farm No, select the required farm.
4. Enter the Date of the transaction and then click 'OK'.
5. In the Farm Receivings screen, click to add a new receiving line. This automatically defaults to a Receiving transaction. Other options in the drop-down menu are:
   1. 1. Debit Adjustment (To Flock) - Debit adjusts the quantity to the entity only, but does not affect egg inventory.
      2. Credit Adjustment (To Flock) - Credit adjusts the quantity to the entity only, but does not affect egg inventory.
      3. Negative Variance Adjustment (To Inventory) - Credit adjusts the egg inventory.
      4. Positive Variance Adjustment (To Inventory) - Debit adjusts the egg inventory.
      5. Beginning Inventory Entity - Enters beginning inventory balances, and is only used at startup for the hatchery.

6. WOL displays the number of weeks in lay that the entity produced eggs.
7. Egg Trans Code indicates the type of egg transaction, and will default to 'Received' when a new receiving transaction is recorded.
8. Trans Date displays the date of the transaction.
9. In the Tracking No field, enter a unique reference number to identify the group of eggs in the receiving transaction. Tracking No is a required field.
10. From the Complex Entity No drop-down menu, select the entity that produced the eggs.
11. Farm Name will default in from Complex Entity No and displays the name of the farm that produced the eggs.
12. From Product No, select the egg product that will be received/transferred.
13. Product Name will default from Product No and displays a description of the product.
14. Breed No is a derived field based on the selected entity, and is used to identify the breed code of the eggs.
15. Breed Name displays a description of the breed code.
16. Generation is a derived field based on the selected entity, and is used to identify the generation of the eggs.
17. Production Date indicates the date that the eggs were produced, to determine egg age.
18. Received Date indicates the date the eggs were received at the hatchery.

19. Egg Age is a derived field based on the received date less the production date.

20. Flock Age is a derived field based on the selected entity and the production date.

21. Enter the number of Units being received/transferred.

22. Eggs is a calculated field based on the number of units received and the eggs per unit received.

23. Units Per is a derived field that defines the number of eggs per unit received.

24. Enter the total Price for the eggs being received.

25. Outside Temperature is used to enter the recorded external temperature of the farm. Outside Temperature can be entered in either oF or oC.

26. Vehicle Temperature is used to record the trailer temperature and can be entered in either oF or oC.

27. Unit Price is an automatically calculated field that displays the per unit price of the eggs. Unit Price = Price/Units

28. Ref No is an optional field to enter a unique reference number to identify the transaction. This can either be entered manually or automatically-generated.

29. Load No is an optional field to enter the load number of the delivery.

30. In the Egg Weight field, enter the weight per egg, or a single average weight of all the eggs being received.  

31. Uniformity M is an optional field to enter the consistency of the weight of the male birds. A CV uniformity column is available for each sex.

32. Egg CV Uniformity is an optional field to enter the coefficient variable for the female weight samples. A CV uniformity column is available for each sex.

33. From Vehicle No, select the vehicle that will be used to transport the eggs. Vehicles must be set up prior to use in: Admin>Business>General>Definitions>Vehicles.

34. Vehicle Name will default from Vehicle No and displays a description of the vehicle.

35. From Driver No, select the driver who will be transporting the eggs. Drivers must be set up prior to use in: Admin>Business>General>Definitions>Drivers.

36. Driver Name will default from Driver No and displays the name of the driver.

34. From Buggy No, select the buggy used if the eggs are loaded directly onto a buggy.
35. Buggy Name will default from Buggy No and displays the name of the buggy, if applicable.
36. Base Hatch defines the hatchability of the eggs, and will default from the standard table assigned to the entity.
37. Projected Hatch adjusts the based hatch percent on the egg age if an egg age decline table is used as well as recent hatch transactions.
38. Projected Chicks is a calculated field based on the eggs being received multiplied by the projected hatch percentage.
39. In the Notes field, enter any additional information relating to the farm receiving transaction.
40. Sales SKU No identifies the sales SKU number of the product, if applicable.
41. Sales SKU Name displays the sales SKU name.
42. Package No displays the package number, if the product was packaged.
43. Select the Final Egg Pickup flag if this is the last or final egg pickup of the entity.  If the flag is selected, no more eggs will be received from that entity.
44. The Memo field can be used to add additional notes related to the transaction.
45. Selecting the Void flag will cancel the transaction.

Additional Options to Add a Record

An Egg Receiving new record can also be added in two additional ways instead of By Farm:

• By Date
• By Category

By Date

1. In the Egg Room Farm Receivings main index, click and select 'New Records (By Date)'.
2. In the Date dialog box, enter the Date of the record and then click the OK button.

By Category

The By Category option is only available in version 7.26 and up.

1. In the Egg Room Farm Receivings main index, click and select 'New Records (By Category)'. This will open the dialog box to enter additional information.

2. In the Egg Receiving by Egg Category section, enter a unique Tracking No to identify the record.
3. Select the Complex Entity No from where the egg will be received.
4. In the Received Date field, enter the date the eggs will be received.
5. Optionally, the Buggy No can be selected.
6. In the Products section, select the required egg product and enter the number of Units required.

7. Click the OK button and the main Farm Receiving transaction screen will appear.

Additional Options

There are two Options menus that contain additional options related to the Machine Transfers transaction:

• Create a Breakout
• Recalculate Base Hatchability

Recalculate Base Hatchability

1. In the Egg Room Farm Receivings main index, click the Options button and select Recalculate Base Hatchability.
   
   
   
2. The Recalculate Base Hatchability dialog box will appear.

3. From Hatchery No, select the hatchery where the base hatchability will be recalculated.
4. Transaction Begin Date is used to enter the beginning date for the transaction date range to determine what records are to be calculated.
5. Transaction End Date is used to enter the ending date for the transaction date range to determine what records are to be calculated.
6. Complex Entity No is an optional field that can be used to select the parent flocks to be recalculated.
7. Farm No is an optional field to select the parent flock farms to be recalculated.
8. Click the `OK` button and the hatchability will be recalculated.

Post a Farm Receiving Transaction

Once the farm receiving transaction is saved and closed, the transaction can be posted. The posting process locks the transaction to prevent edits, and will add the product to egg room inventory and pass the statistical data back to the entity. Journals will be created if there is an internal price set up for the product. This amount will be reversed at period end when the actual amount is calculated. If there is no internal price, there are no journals.

1. In the Farm Receivings main index, select the required transaction, rick-click and select 'Post.' Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post a farm receiving transaction, select the required transaction and right-click to select 'Unpost'.  This process will set the transaction status to 'Reversed' status, which allows the transaction to be edited.
   

Journal Transaction

The posting process creates the journal transaction if there is an internal price set up for the product. In these cases, the journal transaction is created to debit the egg room inventory of the hatchery and credit the layer that transferred out the farm eggs.