processing

Processing transactions are completed in separate transactions depending on the type of transaction.

• Internal – Transfers from the farm to an internal plant at cost. Cost will be determined in the period end process.
• Sales – Sold from farm to an external plant. Revenue is based on the order price at time of sale with the cost of sales being determined in the period end process. There is a switch in setup to determine if customers are charged on a per head or weight basis.
• Intercompany Sales - The farm is a profit center and sells the animals to an internal plant.

The Entity must be created before creating a Processing transaction.

The following procedures are outlined in the Processing transaction document:

• Creating a Processing Transaction

• Processing Transactions

• Processing Farms

• Additional Details

• Posting a Processing Transaction

Create a Processing Transaction

There are several tabs in the processing transaction to record the statistical processing data for the entity.

1. In SMTS>SIM>Movements, select Processing.
2. In the Processing Transactions main index, click to create a new processing transaction.  

Processing Transactions

1. Click on the Processing Transactions tab.

2. From the Plant No drop-down menu, select the plant that is being processed for the transaction.
3. Plant Name will default in from Plant No.

4. Trans Date displays the date of the processing transaction.

5. Event Date defaults to the trans date. The date may be changed if the transaction actually occurred on a different date, however this date does not affect inventory or accounting.

6. In the Trans Time field, enter the time of the transaction.

7. Ref No is an automatically generated field and displays a unique reference number for the transaction.

8. Load No indicates the load number of the delivery.

9. Vehicle No is an optional field to identify the vehicle used to transfer the product from farm to plant. Vehicles must be set up prior in: Admin>Business>General>Definitions>Vehicles.

10. Driver No is an optional field to identify the driver that transfers the product from farm to plant. Drivers must be set up prior in: Admin>Business>General>Definitions>Drivers.

11. Selecting the Void flag will cancel the transaction and exclude it from farm and entity data.

12. In the Gross field, enter the gross weight of the loaded truck.

13. In the Tare field, enter the weight of the truck after it has been unloaded.
14. In the Net field enter the weight of the truck delivered to the plant.
15. In the Notes field, enter any additional information relating to the processing transaction.
16. Select the Truck Wash flag if the truck was washed at the plant.
17. In the Gross Zero Weight field, enter the gross zero weight at the plant.
18. Gross Zero Weight Date Time displays the date and time that the gross zero weight was recorded at the scale.
19. Gross Weight Scale Ref displays the reference number for the gross zero weight scale reading.
20. Gross Wt Date Time displays the date and the time that the gross weight was recorded at the scale.
21. Gross Wt Scale Ref displays the reference number for the gross weight scale reading.
22. In the Tare Zero Weight field, enter the tare zero weight at the plant.
23. Tare Zero Weight Date Time displays the date and time that the tare zero weight was recorded at the scale.
24. Tare Zero Weight Scale Ref displays the reference number for the tare zero weight scale reading.
25. Tare Wt Date Time displays the date and time that the tare weight was recorded at the scale.
26. Tare Wt Scale Ref displays the reference number for the tare weight scale reading.
27. Tare Auto Manual indicates the tare setting of Auto or Manual.
28. If the customer is assigned to a pricing contract, from Contract No, select the contract that applies to the processing transaction.
29. Order No is used if the processing transaction is to an external plant where hogs are sold to the plant. When the processing transaction is created, the Order No field will populate with the sales order number that is created.

30. From Forklift Code, select the forklift that is used for the processing transaction. Forklifts must be set up prior to use in: Admin>Business>General>Definitions>Forklifts.

14. Pre-Post Status will default in and indicates if the transaction is Active or Posted.

15. Creation Date indicates the date the transaction was created.

16. Last Mod Date indicates the date the transaction was last modified.

Processing Farms

The Processing Farms section contains the processing data for the farms that were processed in the transaction.

1. Select the Processing Farms tab and clickto add a new farm detail line.

2. From Farm No, select the farm where the hogs are being transferred from.
3. Farm Name will default in.
4. In the Ref No field, enter a unique reference number for the processing transaction line.
5. Tattoo ID indicates the tattoo ID for the farm where the animals are sourced.
6. In the Live Weight field, enter the weight of the animals to be processed net of DOA. This can be entered in lbs or kgs.
7. In the DOA Weight field, enter the weight of the animals that arrived dead on arrival to the plant.
8. In the DOA field, enter the number of head dead on arrival at the plant.
9. In the Head Count field, enter the number of head that are to be processed.
10. In the Gross field, enter the gross weight of the total head received. This can be entered in lbs or kgs.
11. In the Tare field, enter the tare weight of the vehicle transporting the animals. This can be entered in lbs or kgs.

12. In the Net field, enter the net weight of the total head received, including DOA. This can be entered in lbs or kgs.

13. In the Notes field, enter any additional information related to the farm.

Additional Details

The Additional Details section is where the user enters the details related to the processing transaction. The section contains three tabs:

• Entities
• Details
• Rejects
  

Entities

1. Select the child grid on the Farm No field.

2. Select the Entities tab and clickto add a new entity line.
3. From the Entity No drop-down menu, select the entity for the processing line. The total number of entities must equal the total in the processing line.
4. Enter any Notes related to the entity.
   

Details

The Details section is used to enter specific information for each animal/carcass.

1. Select the Details tab and clickto add a new detail line.
2. In the Carcass ID field, enter a unique identification that is placed on the carcass for reference.
3. Enter the Fat Depth measurements of the carcass.
4. Enter the Meat Factor measurement.
5. Enter the Muscle Depth measurements.
6. Percent Lean is used to indicate the percentage of lean meat.
7. Select the Probe flag if a metal probe was used to obtain the fat percentage.
8. Sequence is a numerical field to indicate the order in which the carcass was processed.
9. From Carcass Type No, select from a list of user-defined carcass types. Carcass types must be created prior to use in: Admin>Business>SMTS>Definitions>Carcass Types.
10. From Trim Cut Type No, select from a list of user-defined trim cut types. Trim cut types must be created prior to use in: Admin>Business>SMTS>Definitions>Trim Cut Types.
11. In the Pre Trim Weight field, enter the weight of the carcass before trimming, in either lbs or kgs.
12. In the Post Trim Weight field, enter the weight of the carcass after trimming, in lbs or kgs.

Rejects

The Rejects section is used to enter information related to the rejection of the hogs.

1. Select the Rejects tab and clickto add a new reject line.
2. In the Head field, enter the number of hogs that were rejected.
3. From Reject Code No, enter the reason for the rejection. Rejection codes must be set up prior to use in: Admin>Business>SMTS>Definitions>Processing Reject Codes.
4. Enter the total Weight of the hogs being rejected.

Post a Processing Transaction

Once the processing transaction has been saved and closed, it will need to be posted. The posting process will lock the transaction from further edits and post the statistics to the entity. As well, if the processing transaction is to an external plant, the posting process will automatically create the sales order and order shipment. For external processing, a journal transaction will be created to debit the accrued receivable and credit sales revenue as well as the cost of sales and inventory, only if an internal price is established.  

Journal entries will not be created for internal processing transactions unless there is an internal price assigned to the product. If that is the case, there will be a journal transaction created at post where it will credit the flock value and debit the plant inventory for the internal prices established for the product. There is a switch in setup to determine if the product is priced based on a $/head or a $/lb or kg.

1. In the Processing Transactions main index, select the required transaction, rick-click and select 'Post.' Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post a processing transaction, select the required transaction and right-click to select 'Unpost'.  This process will set the transaction status to 'Reversed' status, which allows the transaction to be edited.