transfers

Poult Transfer transactions are used to transfer poults from one internal hatchery to another internal hatchery. The transaction is created for the hatchery that is receiving the poults. The corresponding transfer-out transaction will be automatically created.

A  Poults Hatched transaction must be created before creating a Transfer transaction.

The following procedures are outlined in the Transfers document:

• Creating a Poult Transfer
• Header
• Details
• Posting a Poult Transfer
• Journal Transaction

Create a Poult Transfer

Transfer Header

The poult transfer header contains the base data to outline the transfer. The header is divided into three sections to group the data.

• General
• Amounts
• Derived
  

1. In TMTS>HIM>Transactions>Poults, select Transfers.
2. In the Poult Transfers main index, click to create a new poult transfer.

General

1. From the Source Hatchery No drop-down menu, select the entity that will be shipping poults to the hatchery.
2. From Transport Hatchery No, select the transport hatchery where the poults will flow through while moving from farm to hatchery.
3. From Destination Hatchery No, select the hatchery that will be receiving the poults.
4. In the Ship Date field, enter the date the poults will be shipped out.
5. In the Receive Date field, enter the date the poults will be received.
6. Event Date displays the date the transaction occurred. Event Date defaults from Ship Date with an option to modify. The event date does not affect inventory or accounting transactions.
7. Ref No is an optional field to enter a unique reference number to identify the transaction. This can either be entered manually or automatically-generated.
8. Load No is an optional field to enter the load number of the poult shipment.
9. Selecting the Void flag will cancel the transfer.

Amounts

1. Driver No is an optional field to identify the driver who will be transferring the poults. Drivers must be set up prior in: Admin>Business>General>Definitions>Drivers.

2. Vehicle No is an optional field to identify the vehicle used to transfer the poults. Vehicles must be set up prior in: Admin>Business>General>Definitions>Vehicles.

3. External Driver is an optional field to identify an external driver that will deliver the product. This is a text field with no validation.

4. External Vehicle is an optional field to identify an external vehicle that will deliver the product. This is a text field with no validation.

5. Outside Temperature is used to enter the recorded external temperature of the vehicle. Outside Temperature can be entered in either oF or oC.

6. Vehicle Temperature is used to record the trailer temperature and can be entered in either oF or oC.

7. Enter the number of Miles the vehicle will travel to the destination hatchery.

8. Bill of Lading is used to enter the bill of lading reference for the receiving line.

Derived

The details in the Derived tab will default in from information entered in the other two tabs, with no option to modify.

1. Source Hatchery Name displays the name of the source from where the poults are coming.
2. Transport Hatchery Name displays the name of the transport hatchery.
3. Destination Hatchery Name displays the name of the destination hatchery.
4. Driver Name displays the name of the driver.
5. Vehicle Name displays the name of the vehicle.
6. Ship To Customer Name displays the name of the ship-to customer.
7. Bill To Customer Name displays the name of the bill-to customer.
8. Deliver To Customer Name displays the name of the deliver-to customer.
9. If the product was purchased, Vendor No indicates where it was purchased from.
10. Vendor Name displays the name of the vendor.
11. Creation Date-Time indicates the date and time the transaction was created.
12. Last Mod Date indicates the date and time the transaction was last modified.

Transfer Details

1. In the Poult Transfers screen, click to add a new external transfer product.
2. The Transfer In Poults dialog box will appear with all current poult products available for transfer.

3. Select the required product to be transferred and, in the Poults Placed field, enter the number of poults to be transferred, and then click 'OK'.  *Note: There is also an option to group by the selected fields, which can be utilized by clicking on the Options button.
   
   
   
4. The fields in the Poult Transfers screen will auto-populate.

5. Complex Entity No identifies the entity that produced the poults.
6. Farm Name displays the name of the farm where the eggs were produced.
7. Breed No is used to identify the breed of the poults..
8. Breed Name displays a description of the breed.
9. Generation Code is used to identify the generation of the poults.
10. Hatch-Hatchery No identifies the hatchery that hatched the poults.
11. Hatch-Hatchery Name displays the name of the hatchery that hatched the poults.
12. Egg Product No identifies the egg product from where the poults originated
13. Egg Product Name displays a description of the egg product.
14. Egg Class No indicates the type of class of the eggs from where the poults originated.
15. Egg Class Name displays a description of the egg class.
16. Egg Class Category identifies the type of eggs.
17. Hatch Date displays the date the poults hatched.
18. Hatch Category No identifies the type of poults being transferred.
19. Hatch Category Name displays the name of the hatch category.
20. Hatch Category Type identifies the type of poults.
21. Sex indicates the sex of the poults.
22. Poult Type indicates if the transfer is BIM or TIM poults based on the generation of the parent entity. If the generation is Parent, the poult type will be TIM. All other generations will be BIM.

23. Transfer Date displays the date the eggs were transferred to the hatchery.

24. Poults displays the number of poults to be transferred to the hatchery, and will default according to what was entered in the inventory dialog box.

25. Set Date indicates the date the eggs were set.

26. Production Date indicates the date that the eggs were produced, to determine egg age.

27. Received Date indicates the date the eggs were received at the hatchery.

28. Hatcher No identifies the hatcher where the eggs were hatched.

29. Hatcher Name displays the name of the hatcher.

30. Setter No identifies the setter in which the eggs were set.

31. Setter Name displays the name of the setter.

32. Setter Type indicates the type of setter.
33. The Consignment flag will be selected if the eggs were purchased using a Consignment Purchase Order.
34. Animal Product No identifies the type of animal product being transferred.
35. Animal Product Name displays a description of the animal product.
36. Contract No is an optional field to enter the grower contract number.
37. Sales SKU No identifies the sales SKU number of the product, if applicable.
38. Sales SKU Unit Description displays a description of the sales sku unit.
39. Sales SKU Units Per displays the number of units in the sales sku.

40. Once the external transfer has been created, click to save the transaction.

Post a Poult Transfer

The posting process locks the transfer to prevent edits, and creates the journal transaction. The UnPost option unlocks the transfer and reverses the journal transactions.

1. In the Poult Transfers main index, select the required poult transfer and right-click to select 'Post.' Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post a poult transfer record, select the required transfer and right-click to select 'Unpost'.  This process will set the record status to 'Reversed' status, which allows the record to be edited.

Journal Transaction

When the receiving transaction is posted, the journal transaction is created to debit the hatchery inventory and credit the accrued payable transaction. The posting process creates the journal transaction. The journal process will debit the hatchery poult inventory and credit the system offset account.