Entity Beginning Inventory

Entity Beginning Inventory is only used to initially establish a beginning inventory for active Entities in MTech. This document outlines the main steps in creating a beginning inventory. The beginning inventory transaction assigns a quantity and weight to the entity inventory. These values should be balanced to the inventory from the source system prior to entering any other entity  transactions.

Before creating an Entity Beginning Inventory transaction, the following must be created:

• Entity

The following procedures are outlined in the Entity Beginning Inventory document:

• Creating an Entity Beginning Inventory
• Posting an Entity Beginning Inventory

Create an Entity Beginning Inventory

1. In SMTS>GIM>Inventories, select Entity Beginning Inventory.
2. In the GIM Beginning Inventory main index, click to create a new beginning inventory record.
3. In the New Record dialog box, In the Trans Date field, enter the date of the inventory transaction. Generally, beginning inventory records are created at the first of the fiscal month.
4. From Farm No, select the required farm, and then click 'OK'.
5. In the Entity Beginning Inventory screen, click to add a new inventory entity.

6. Trans Code displays the type of transaction and automatically defaults to 'Beginning Inventory', with no option to modify.
7. From the Complex Entity No drop-down menu, select the entity number.
8. The Stage field will automatically default in and will be one of the following: Nursery, Wean to Finish, or Finish.
9. In the Quantity field, enter the total quantity of pigs.
10. Event Date displays the date the inventory was created, and can be modified if required. Generally, this date is the same as the transaction date.
11. Enter the total Weight of the entity.
12. Selecting the Void flag will cancel the inventory line.
13. Creation Date indicates the date the inventory record was created.
14. Last Mod Date indicates the date the inventory record was last modified.
15. Once the fields have all been entered, click to save the inventory record, and then close the screen. This process will establish a beginning inventory, unit quantity, and stage.

Post an Entity Beginning Inventory

The posting process locks the beginning inventory to prevent edits, and creates the inventory record to the entity. The UnPost option unlocks the beginning inventory to allow the transaction to be edited.

1. In the Entity Beginning Inventory main index, select the required entity and right-click to select 'Post'. Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post an adjustment record, select the required record and right-click to select 'Unpost'.  This process will set the record status to 'Reversed' status, which allows the record to be edited.