Farm Transfers

Egg Room Farm Transfers are used when the eggs are received to the BIM Farm Egg Room and then transferred directly into the hatchery.

An Farm Receiving transaction must be created prior to creating an order shipment.

The following procedures are outlined in the Processing transaction document:

• Creating a Farm Transfer

• Header

• Details

• Posting a Farm Transfer
• Creating a Transfer-Out
  

Create a Farm Transfer

Transfer Header

The order shipment header contains the base data to outline the shipment. The header is divided into three sections to group the data. Most of the information defaults in and is derived from the associated sales order.

• General
• Details
• Derived

1. In LMTS>HIM>Transactions>Eggs>Egg Room, select Farm Transfers.
2. In the Egg Transfers main index, click the button to create a new transfer.
3. Click on the General tab.

General

1. From Transport Hatchery No, select the transport hatchery where the eggs will flow through while moving from farm to hatchery.
2. From Destination Hatchery No, select the hatchery that will be receiving the eggs.
3. Transaction Date indicates the date of the transaction.
4. Event Date displays the date the transaction occurred. Event Date defaults from Transaction Date with an option to modify. The event date does not affect inventory or accounting transactions.
5. Ref No is an optional field to enter a unique reference number to identify the transaction. This can either be entered manually or automatically-generated.
6. Load No is an optional field to enter the load number of the egg shipment.
7. Selecting the Void flag will cancel the transfer.

Details

1. Driver No is an optional field to identify the driver who will be transferring the eggs. Drivers must be set up prior in: Admin>Business>General>Definitions>Drivers.

2. Vehicle No is an optional field to identify the vehicle used to transfer the eggs. Vehicles must be set up prior in: Admin>Business>General>Definitions>Vehicles.

3. Enter the number of Miles the vehicle will travel to the destination hatchery.

4. External Driver is an optional field to identify an external driver that will deliver the product. This is a text field with no validation.

5. External Vehicle is an optional field to identify an external vehicle that will deliver the product. This is a text field with no validation.

6. Vehicle Temperature is used to record the trailer temperature and can be entered in either oF or oC.

7. Outside Temperature is used to enter the recorded external temperature of the farm. Outside Temperature can be entered in either oF or oC.

8. Bill of Lading is used to enter the bill of lading reference for the receiving line.

9. From Ship To Customer No, select the customer that will be receiving the eggs.

10. From Bill To Customer No, select the customer who will be billed for the eggs.

11. From Deliver To Customer No, select the deliver-to customer.  

12. In the Comments field, enter any additional information related to the transfer.
    

Derived

The details in the Derived tab will default in from information entered in the other two tabs, with no option to modify.

1. Transaction Code identifies the type of transaction and will default to 'Transfer Out (Source)'.
2. Source Egg Room Type indicates the source type for the transfer.
3. Transport Hatchery Name displays the name of the transport hatchery.
4. Destination Hatchery Name displays the name of the destination hatchery.
5. Ship To Customer Name displays the name of the ship-to customer.
6. Bill To Customer Name displays the name of the bill-to customer.
7. Deliver To Customer Name displays the name of the deliver-to customer.
8. Transaction Date displays the date the transfer transaction was completed.
9. Driver Name displays the name of the driver.
10. Vehicle Name displays the name of the vehicle.
11. Selecting the Void flag will cancel the transaction
12. Creation Date-Time indicates the date the transaction was created.
13. Last Mod Date-Time indicates the date the transaction was last modified.

Transfer Details

1. Click on the Details tab and click to add a new line detail.
2. The Transfer Eggs dialog box will appear with all inventory products available for transfer.

3. Select the required entity and, in the Units Entered field, enter the number of egg units to be transferred.
4. Click 'OK' and the fields in the Details tab will default in.

5. Source Egg Room No identifies the entity that will be shipping eggs to the hatchery.
6. Source Egg Room Name displays the name of the source from where the eggs are coming.
7. Tracking No displays the unique reference number used to identify the group of eggs in the transaction.
8. Complex Entity No identifies the farm that produced the eggs.
9. Farm Name displays the name of the farm.
10. Breed No is used to identify the breed code of the eggs.
11. Breed Name displays a description of the breed code.
12. Generation Code is used to identify the generation of the eggs.
13. Egg Product No indicates the egg product that will be received/transferred.
14. Egg Product Name displays a description of the egg product.
15. Egg Class No indicates the type of class of the eggs being transferred.
16. Egg Class Name displays a description of the egg class.
17. Production Date indicates the date that the eggs were produced, to determine egg age.
18. Received Date indicates the date the eggs were received at the hatchery.

19. Egg Age displays the average age of the eggs, in days, and is a derived field based on the received date less the production date.

20. Flock Age is a derived field based on the selected entity and the production date.

21. Eggs displays the total number of eggs to be transferred, and will default in according to what was selected in the transfer dialog box.

22. Egg Weight displays the weight per egg, or a single average weight of all the eggs being received.  

23. Uniformity CV Egg is an optional field to identify the coefficient variable for the weight samples.
24. Uniformity M is an optional field to indicate the consistency of the weight of the male birds.

25. Base Hatch defines the hatchability of the eggs, and will default from the standard table assigned to the entity.
26. Projected Hatch adjusts the based hatch percent on the egg age if an egg age decline table is used as well as recent hatch transactions.
27. Projected Chicks is a calculated field based on the eggs being received multiplied by the projected hatch percentage.
28. Buggy No indicates the buggy used if the eggs are loaded directly onto a buggy.
29. Buggy Name displays a description of the buggy.
30. Package No displays the package number, if the egg product was packaged.
31. Package Date displays the date the product was packaged, if applicable.
32. Sales SKU No identifies the sales SKU number of the product, if applicable.
33. Sales SKU Name displays a description of the sales sku product.
34. Sales SKU Unit Description displays a description of the sales sku unit.
35. Sales SKU Units Per displays the number of units in the sales sku.
36. The Consignment flag will be selected if the eggs were purchased using a Consignment Purchase Order.
37. If the product was purchased, Vendor No indicates where it was purchased from.
38. Vendor Name displays the name of the vendor.

Post a Farm Transfer

Once the egg room transfer transaction is saved and closed, the transaction can be posted. If the auto-receive option is set to 'Complete', the posting process will create the transaction to transfer out of the farm, in/out of the transport hatchery and into the destination hatchery. If the auto-receive is set to 'Manual', the posting process will create the transaction to transfer out of the farm and into the transport hatchery

1. In the Egg Transfers main index, select the required transfer transaction, rick-click and select 'Post.' Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post an egg room transfer transaction, select the required transfer transaction and right-click to select 'Unpost'.  This process will set the transaction status to 'Reversed' status, which allows the transaction to be edited.
   

Create a Transfer-Out

If the auto-receive option is set to 'Manual', the next step in the process is to create the transfer-out transaction.

1. In the Egg Transfers main index, select the required transfer transaction, rick-click and select 'Receive.'
   
   
   
2. In the Date dialog box, enter the required receiving date and click 'OK'. This process will create the Transport>Transfer Out transaction

3. Post the Transfer Out (Transport) transaction, which will create and post the transfer into the destination hatchery.