machine transfers

Machine Transfers move the eggs from the setter to the hatcher. There are two options available for transfer. They system can always transfer the eggs on the specified number of days or, alternatively, the registry can be set so there is flexibility to transfer the eggs on a different number of days. Transfers  are typically done at 18 days.

An Eggs Set Record must be created before creating a Machine Transfer transaction.

The following procedures are outlined in the Machine Transfers document:

• Creating a Machine Transfer Transaction
• Machine Transfers
• Rejects
• Additional Options
• Posting a Machine Transfer Transaction

Create a Machine Transfer

Machine Transfers

The Machine Transfers section contains the details relating to the transfer of the eggs.

1. In BMTS>HIM>Transactions>Eggs>Hatcher, select Machine Transfers.
2. In the Machine Transfers main index, click to add a new transfer transaction.
3. In the New Record dialog box, from Hatchery No, select the required hatchery.
4. In the Trans Date field, enter the date that the transfer will take place. The transfer date can be found in the header section of the Eggs Set transaction. Click 'OK'.
5. If the Setter Transfer Mode switch is set to 'Auto', the details will automatically default into the Machine Transfers screen. If the switch is set to 'Manual', click in the Machine Transfers screen to add a new disposal line.
6. The Egg Set Inventory box will display all current inventory for the selected hatchery.

7. Select the required entity and, from the Hatcher No drop-down menu, select the hatchery where the eggs are located. The Hatcher Notes field can be used to enter additional information about the hatcher.
8. In the Eggs Selected field, enter the number of egg units to be transferred.
9. The additional fields (in this case, CR, DR) are reject categories, used to outline reasons for egg rejects. Enter the correct numbers for each category, if applicable. Reject categories must be set up prior to use in: Admin>Business>Poultry>HIM>Egg Hatcher Reject Codes.
10. Click 'OK' and the Egg Machine Transfers screen will add the transfer line with fields populated.

11. Trans Code indicates the type of transaction, and  will default to 'Receiving' when a new egg machine transfer is created.
12. Complex Entity No indicates the entity number for the eggs that were transferred.
13. Farm Name will default in from Complex Entity No and displays the name of the farm that produced the eggs.
14. Breed No is a derived field based on the selected entity, and is used to identify the breed of the eggs.
15. Breed Name displays a description of the breed.
16. Egg Product No indicates the egg product that was received and is being transferred.
17. Egg Product Name displays the name of the egg product.
18. Tracking No displays the tracking number that the eggs were received on.
19. Set Date indicates the date that the eggs were set.
20. Production Date displays the date that the eggs were produced, to determine egg age.
21. Received Date displays the date the eggs were received at the hatchery.
22. Hatch Date displays the date the eggs are expected to hatch.
23. Hatcher No defaults in from the selection in the Egg Room Inventory dialog box, and indicates where the eggs will be transferred to.
24. Hatcher Name displays the name of the hatcher.
25. Setter No indicates the setter in which the selected eggs were placed.
26. Setter Name displays the name of the setter.
27. Buggy No identifies the buggy used if the eggs were loaded directly onto a buggy.
28. Buggy Name displays the name of the buggy used, if applicable.

29. Adjusted Eggs Set displays the difference between the original eggs set and any rejects or disposals.

30. Eggs Set displays the number of eggs that were set for hatch.

31. Hatchable Eggs Set displays the number of eggs set that are hatchable.

32. Hatcher Notes displays any notes that were entered in the dialog box when selecting the eggs.

33. Egg Age is a derived field based on the received date less the production date.

34. Flock Age is a derived field based on the selected entity and the production date.

35. WOL displays the number of weeks in lay that the entity produced eggs.

36. Base Hatch indicates the estimated hatch at the time the eggs were received. If the entity had a standard table associated with the entity, the base hatch will be established from the standard table based on the age of the entity at receipt.

37. Projected Hatch adjusts the based hatch percent on the egg age if an egg age decline table is used as well as recent hatch transactions. If the egg age decline percentage is not defined on the breed code, the projected hatch will equal the base hatch.
38. Projected Chicks is a calculated field for the estimated number of chicks, based on the eggs  received multiplied by the projected hatch.

39. Transaction Time indicates the time the transaction took place.

40. In the Egg Weight field, enter the weight per egg, or a single average weight of all the eggs being transferred.

41. Total Rejected Eggs displays the number of eggs that are being rejected.

42. The Consignment flag will be selected if the eggs were purchased using a Consignment Purchase Order.
43. The Notes field can be used to enter additional information about the machine transfer.
44. Selecting the Void Flag will cancel the transaction.

Rejects

The Rejects section contains the details relating to the eggs that are being rejected. If the machine transfer is automatically created from the set, the Hatchable Egg Set will not be adjusted. If the machine transfer is manually created, the Hatchable Egg Set will be adjusted based on the rejects where the Percent Hatchability is set to Include. Reject codes must be set up prior to use in: Admin>Business>Poultry>HIM>Egg Hatcher Reject Codes.

1. Hatcher Reject No identifies the reason for the rejection.
2. Hatcher Reject Name displays a description of the rejection.
3. Percent Hatchability is set when the reject code is defined. The user has the ability to select include which will include the rejected eggs in the hatchability calculation or, alternatively, exclude the rejected eggs from the hatchability calculation.
4. In the Quantity field, enter the number of eggs rejected for each category.

Additional Options

There are two Options menus that contain additional options related to the Machine Transfers transaction:

• Create a Residue Breakout
• Recalculate Projected Hatchability

Create Residue Breakout

In the Eggs Set transaction screen, the Options menu can be used to create a residue breakout transaction.

1. In the Eggs Machine Transfers main screen, click the Options button and select Create Residue Breakout.

2. The Residue Transaction dialog box will appear with all available entities.

3. Select the required entity line and click the OK button. A Residue Breakout transaction will be created.

Recalculate Projected Hatchability

1. In the Eggs Set main menu, click the Options button and select Recalculate Projected Hatchability.
   
   
   
2. The Recalculate Base Hatchability dialog box will appear.

3. From Hatchery No, select the hatchery where the base hatchability will be recalculated.
4. Transaction Begin Date is used to enter the beginning date for the transaction date range to determine what records are to be calculated.
5. Transaction End Date is used to enter the ending date for the transaction date range to determine what records are to be calculated.
6. Complex Entity No is an optional field that can be used to select the parent flocks to be recalculated.
7. Farm No is an optional field to select the parent flock farms to be recalculated.
8. Click the `OK` button and the hatchability will be recalculated.

Post a Machine Transfer

Once the machine transfer n is saved and closed, the transaction can be posted. The posting process locks the transaction to prevent edits, and will move the eggs from egg room inventory to setter inventory. Journals will be created at period end.

1. In the Machine Transfers main index, select the required transaction, rick-click and select 'Post.' Alternatively, click the green check mark in the top menu bar and select 'Post Record(s).'
2. To un-post a machine transfer transaction, select the required transaction and right-click to select 'UnPost'.  This process will set the transaction status to 'Reversed' status, which allows the transaction to be edited.