gilts

Gilt Sales

The following must be creating before a Gilt Sale can be created:

• Customers
• Receiving Entity
• Receiving Transaction

The following components are outlined related to creating a Gilt Sale:

• Creating a Gilt Sale
• • Header
  • Details
  • • Entities
• Posting a Sale

Create a Gilt Sale

Header

The Header section contains three components related to the sale.

• General
• Amounts
• Derived

1. In SMTS>SIM>Movements>Sales, select Gilts.
2. In the Gilt Sales main index, select to create a new sale.

General

1. Click on the General tab.
2. From the Ship To Customer No drop-down menu, select the ship-to customer.
3. Select the Bill To Customer No, if applicable.
4. Select the Delivery To Customer No, if applicable.

4. From the Movement Type drop-down menu, select the source and destination stages for the sale. Available options are: Commercial Gilt Breeder - Commercial Sow (Gilts), Commercial Gilt Developer - Commercial Gilt Breeder, Commercial Gilt Developer - Commercial Sow, Commercial Sow - Commercial Sow (Gilts),  Multiplication Developer - Multiplication Breeder, Multiplication Developer - Multiplication Sow, Multiplication Gilt Breeder - Multiplication Sow, or Multiplication Sow - Multiplication Sow (Gilts).
5. In the Transaction Date field, enter the date that the sale occurred. This date will be used for all inventory and accounting transactions.
6. Event Date defaults to the same date as the transaction date, and can be modified if required. This date does not affect inventory or accounting.
7. Ref No is an automatically-generated unique number that identifies the sales transaction.
8. Load No is an optional field to assign a number to the load.
9. Vendor No is an optional field to assign a haulage vendor used for the sale.
10. Driver No is an optional field to identify the internal driver used for the sale. Drivers must be set up prior in: Admin>Business>General>Definitions>Drivers.
11. Vehicle No is an optional field to identify the internal vehicle used for the sale. Vehicles must be set up prior in: Admin>Business>General>Definitions>Vehicles.
12. Selecting the Void flag will cancel the sale.

Amounts

4. In the Start Time field, enter the time that the animals will begin loading.
5. In the End Time field, enter the time that the animals will be finished loading.
6. Gross is an optional field to enter the gross weight of the load in lbs or kgs.
7. Tare is an optional field to enter the tare weight of the vehicle in lbs or kgs.
8. Net is an optional field to enter the net weight of the vehicle (total weight of the product) in lbs or kgs.
9. In the DOA field, enter the number of animals that were dead on arrival, if applicable.
10. Select the Health Paper flag if health papers were complete and sent with the animals.
11. Select the Truck Wash flag to indicate if the truck was washed at exit.
12. Enter any additional Comments related to the sale.

Derived

The fields in the Derived tab default in from the information entered in the General and Amounts tabs. The information in these fields is read-only and cannot be modified.

1. Ship To Customer Name displays the name of the ship-to customer.
2. Bill To Customer Name displays the name of the bill-to customer.
3. Delivery To Customer Name displays the name of the deliver-to customer.
4. Vendor Name displays the name of the vendor hauling the animals, if applicable.
5. Driver Name displays the name of the driver delivering the animals.
6. Vehicle Name identifies the vehicle used to deliver the animals.
7. Order No identifies the order number of the transaction.
8. PO No identifies the purchase order number used for the transfer transaction.

Source & Destination Details

The Details section defines the entities from where the animals are being transferred.

1. In the Details section, clickto add a new line.

2. Select the Identity Type. The following options are: Identified, Unassigned, Unidentified.
3. From Source Farm No, select or enter the farm where the gilts were sold from.
4. Source Farm Name defaults from Source Farm No and displays the name of the farm where the gilts were sold from.
5. Select the Source Animal Product No. This can not be selected if the identify type is Identified.
6. Source Animal Product Name will default in.
7. Source Animal Type will default in from the selected source animal product.
8. Contract No
9. From Sales SKU No, select the sales sku number of the product.
10. Sales SKU Name will default in from Sales SKU No.

11. In the Head Count field, enter the number of gilts that were shipped from the source entity.

12. The Unit Price will default in if internal pricing is used.

13. Price will default in if internal pricing is used, and displays the total price of the gilts.

14. Ref No displays an automatically-generated unique reference number for the transaction.

15. Enter the total Weight of the gilts that were sold.

16. Enter the Time that the sale was completed.

17. Select the Shipped Complete flag if this is the final shipping for the order.
18. Select the Over-Stock Payment flag if
19. Employee No is an optional field to identify the employee who performed the sale.
20. Employee Name will default in from Employee No. Employees must be set up prior in: Admin>Business>General>Definitions>Employees.
21. Order No is an optional field to enter the order number of the transaction.
22. Shipment Line Item No

Entities

The child grid contains details relating to the Entities where gilts are being sold from. Add a new line for every entity.

1. In the Identity Type field in the Details section, click the child grid .
2. In the Entities tab, clickto add a new source entity line.

3. From Complex Entity No, select the source entity
4. Farm Name will default in.
5. Enter the total Weight for each entity. The weights must match the total weight entered in the Details tab.

Post a Sale

Once the Gilt Sale as been created and saved, the transaction needs to be posted. The posting process locks the sale to prevent edits, and creates a. The UnPost option unlocks the sale and reverses the record. A journal transaction will not be created in the posting process unless there is an internal price associated with the product that is being transferred. At period end, the journal created from the internal price will be reversed and the actual journals entered. If there is no internal price, there are no journals until period end where the costs are transferred from one group to another

1. In the Gilt Sales main index, select the required sale and right-click to select 'Post'. Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post a sale record, select the required transfer and right-click to select 'Unpost'.  This process will set the record status to 'Reversed' status, which allows the record to be edited.