ingredient external transfers

External Transfers are used to transfer products to feed mills at the entered cost. This option is generally used when the inventories are maintained in ERP systems or other systems outside of MTech. When using external transfers, there are no purchase orders or receiving transactions to record the products to inventory. Generally interfaces are used to import the transactions, however the following document outlines how to manually enter an external transfer.

Prior to creating an Ingredients Facility Transfers transaction, the following items must be created:

• Feed Mill
• Ingredients
• Cost Centers (internal and external)
• Silos (optional)

The following procedures are outlined in the Consignment Transfer document:

• Creating an External Transfer
• Posting an External Transfer Transaction
• Journal Transaction

Create an Ingredient External Transfer

1. In FMTS>FMIM>Transactions>Ingredients, select External Transfers.
2. In the Ingredient External Transfers main index, select to create a new record.

3. In the Trans Date/Time field, enter the date and time of the transaction.
4. From the Feed Mill No drop-down menu, select the required feed mill, and click 'OK'.
5. The External Transfers edit screen will appear.
6. Select to create a new Transaction.

7. From the  Ingredient No drop-down menu, select the ingredient.
8. Ingredient Name will default from the selected ingredient and displays a description of the ingredient.

2. Silo No is an optional field to record the silo location in which the product is being stored.

3. Silo Name will default in and displays the name of the silo.

4. Lot No is an optional field to record the lot number for the ingredient being shipped.

5. Select the Consignment flag if the ingredient being transferred is consignment inventory.

6. Consignment Complex PO No represents the purchase order from which the ingredient was purchased and received if consignment inventory is being created. The purchase order must be previously created and posted before the beginning inventory consignment transaction is entered.

7. From External Cost Center No, select the cost center that has been defined to transfer the ingredients from the ERP system to MTech.

   Create External Cost Center

   1. Create new cost center in Admin>Business>General> Definitions>Cost Centers.
   2. Set Cost Center Type=External.
   3. Define required Facility Type.
   4. Based on the Facility Type, create a new facility. Set the Facility Type on the new facility as follows:
      1. Hatchery = Third Party
      2. Feed Mill = Third Party
      3. Plant = Third Party
      4. Warehouse = not required

8. External Cost Center Name will default in and displays the name of the external cost center.

9. In the Ref No field, enter a unique identifier for the transfer transaction.

10. Enter the Quantity of ingredients received based on inventory units .

11. Enter the Value for the ingredients received.

12. Enter the Ingredient Expiration Date, if applicable.

13. Save and close the record.

Post an External Transfer

External Transfers must be posted to lock the record and record the transaction in inventory. The posting process will also create the journal transaction to debit the ingredient inventory account for the amount transferred. The UnPost option unlocks the receiving transaction and reverses the journal transactions.

1. In the Ingredients>External Transfers index, select the required receiving transactions and right-click to select 'Post'. Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post a transfer, select the required transfer transactions and right-click to select 'UnPost' or select Options>UnPost. This process will set the transaction status to Reversed which allows the transaction to be edited. The unposting process will also reverse the journal transaction created in the post process.

Journal Transaction

The posting process creates the journal transaction. The journal will record the product to inventory and create a system transfer out account for the amount transferred.