farm visitors

Farm Visitors is used to record any visits to the farm. Each visit needs to be recorded with necessary details, including the name of the visitor and date and time of the visit. *Note: After a farm visitor log record is deleted, any corresponding surveys taken for it are deleted.

The following procedures are outlined in the Farm Visitors document:

• Add a Farm Visitor
• Post a Farm Visitor Record

Add a Farm Visitor

1. In BMTS>BIM>Transactions>Bio-Security, select Farm Visitors.
2. In the Farm Visitors main index, click to create a new visitor record.

3. From the Farm No drop-down menu, select the farm where the visit occurred.
4. Farm Name defaults from Farm No and displays the name of the visited farm.
5. From Purpose No, select a reason for the farm visit. Purpose names must be created prior to use in: Admin>Business>General>Definitions>Purpose of Visit.
6. Purpose Name will default in with a description of the purpose.
7. Complex Entity No can be used to select the entity number of the farm.
8. Tech Advisor No is an optional field to select the tech advisor. Advisors must be set up prior to use in: Admin>Business>General>Definitions>Tech Advisors.
9. Tech Advisor Name will default in.
10. Tech Supervisor No is an optional field to select the tech supervisor. Supervisors must be set up prior to use in: Admin>Business>General>Definitions>Tech Supervisors.
11. Tech Supervisor Name will default in.
12. Enter the Visit Date.
13. In the Time In field, enter the time that the visitor arrived.
14. In the Time Out field, enter the time that the visitor left.
15. In the Farm Time Out field, enter the time that the visitor left the farm.
16. In the Company Name field, enter the name of the company that sent the visitor.
17. In the Visitor Name field, enter the name of the visitor.
18. URL Value can be used to add attachments related to the visit.

19. In the Begin Hodometer field, enter the number on the hodometer at the beginning of the trip.
20. In the End Hodometer field, enter the number on the hodometer at the end of the trip.
21. Total Distance indicates the total distance the vehicle travelled for the farm visit.
22. Total Visit Time indicates the total length of the time of the visit.
23. In the Notes field, enter any additional notes relating to the visit.
24. Ref No is a unique reference number used to identify the transaction, and can be manually or automatically entered.
25. Selecting the Void Flag will reverse the transaction.
26. Click to save the visitor record.

Post a Farm Visitor Record

Once the Farm Visitor record has been saved, it can be posted. The posting process locks the record.

1. In the Farm Visitors main index, select the required farm visitor record and then right-click and select 'Post.' Alternatively, click the green checkmark in the top menu bar and select 'Post'.
2. To un-post a farm visitor record, select the required farm visit and right-click to select 'Unpost'.  This process will set the record status to 'Reversed' status, which allows the record to be edited.