external transfers

External Transfers are created in order to bring products and transactions into MTech's system from an outside source. This is usually done by interface, but can be entered manually as well. External transfers are used when the product purchase and receiving transactions are maintained in an external system. The external transfer will move the product to MTech in order for the products and costs to be assigned to other facilities, farms or entities.

The following procedures are outlined in the External Transfer process.

• Creating an External Transfer
• Posting an External Transfer
• Journal Transaction

Create an External Transfer

1. In General>Warehouses, select External Transfers.
2. In the Warehouse External Transfers main index, click to create a new external transfer.

3. In the New Record dialog box, In the Trans Date field, enter the date that the transfer will take place.
4. From Warehouse No, select the required warehouse that will receive the product, and then click 'OK'.
5. In the Warehouse External Transfers screen, click to add a new external transfer product.

6. Trans Code displays the type of transaction and will default to 'Receiving'.
7. From the Product Type drop-down menu, select the type of product. Available options are: Field Products, Medication, Semen, or Vaccinations.
8. From Product No, select or enter the pre-defined product number.
9. Product Name defaults from Product No and displays the name of the product.
10. From External Source Cost Center No, select or enter the number of the cost center from where the product is coming. Cost centers must be set up prior in: Admin>Business>General>Definitions>Cost Centers.
11. External Source Cost Center Name defaults and displays the name of the external source cost center.
12. External Source Cost Center Type defaults according to the selected cost center, and displays the type of cost center. Available options are: Farm, Feed Mill, Hatchery, or Plant.

13. In the Inventory Units field, enter the number of inventory units that are being transferred from the external system to MTech.
14. Enter the total Price of the units.
15. Unit Price is a calculated field and displays the price per unit. Unit Price = Price/Inventory Units
16. Lot No is an optional unique identification number for the product, and is generally used for medications and vaccinations.
17. Location No indicates the location where the product is stored.
18. Ref No is an automatically generated unique reference number used to identify the transfer line.
19. Event Date displays the date the transfer was created, and can be modified if required.
20. Expiration Date can be defined if there is an expiration date on the product being transferred in.
21. Time displays the time that the transfer occurs, and can be modified if required. This field is optional.
22. In the Comments field, enter any additional information related to the transfer transaction.
23. Selecting the Void flag will cancel the external transfer.
24. Once the external transfer has been created, click to save the transaction.

Post an External Transfer

The posting process locks the transfer to prevent edits, and creates the journal transaction to record the liability. The UnPost option unlocks the transfer and reverses the journal transactions.

1. In the Warehouse External Transfer index, select the required product and right-click to select 'Post.' Alternatively, click the green arrow and select 'Post Record(s).'
2. To un-post a transaction, select the required product and right-click to select 'UnPost' or click the green arrow and select 'Unpost Record(s).'

Journal Transaction

The posting process creates the journal transaction. The journal process will debit the internal warehouse inventory and credit the external inventory/system-offset account.