split invoice

A Split Invoice is used when a vendor sends one or more invoices for a single receipt. The invoice is handled using the PO Invoice. The following steps are outlined to complete a split invoice. It is important to note that the Final Invoice process must be completed to close out the accounts payable accrual.

• Creating a Split Invoice
• Partial Invoices
• Final Invoice

Create a Split Invoice

Partial Invoice

1. In General>Purchases>Invoices, click to create a PO Invoice as it is the default invoice type. Optionally, the user can select the drop-down menu on the and select PO Invoice.
   

2. In the New PO Invoices box, enter the details related to the vendor invoice and select 'OK' to create the invoice.

 



 

3. The process will create the vendor invoice.
4. Click on the Details grid and then select to add the purchase order lines.
5. In the selection grid, enter the number of vendor units that the invoice represents. ONLY CHANGE THIS QUANTITY IF A FUTURE INVOICE IS GOING TO BE RECEIVED FROM THE VENDOR. OTHERWISE THE PAYABLE ACCRUAL WILL NOT BE COMPLETELY REVERSED.
6. Click OK to create the purchase invoice line.

 



 

7. As the full quantity was not entered, the Split Invoice flag will be automatically checked to note that it is only a partial payment.

 



 

8. Save and close the invoice.
9. The invoice will need to be approved as it will not match the original receipt with the partial payment.
10. Post the invoice.
11. The journal transaction will be created to remove the portion of the accrual from the accrued payables account and transfer to accounts payable.

Final Invoice

The final invoice will remove all of the remaining quantity from inventory which indicates that the accrual has been completely reversed.

1. In General>Purchases>Invoices, click to create a PO Invoice as it is the default invoice type. Optionally, the user can select the drop-down menu on the and select PO Invoice.
   

2. In the New PO Invoices box, enter the details related to the vendor invoice and select 'OK' to create the invoice.

 



 

3. The process will create the vendor invoice.
4. Click on the Details grid and then select to add the purchase order lines.
5. In the selection grid, enter the number of vendor units that are remaining on the receiving line. It is important that all outstanding units are invoiced on the final invoice.
6. Click OK to create the purchase invoice line.

 



 

7. As the full quantity was not entered, the Split Invoice flag will be automatically checked to note that it is only a partial payment.
8. In addition, the Final Invoice flag will be automatically selected when all of the units are invoiced for the receipt.

 



 

9. Save and close the invoice.
10. The invoice will need to be approved as it will not match the original receipt with the partial payment.
11. Post the invoice.
12. The journal transaction will be created to remove the remaining portion of the accrual from the accrued payables account and transfer to accounts payable.