condemnations

Condemnations are used after chicks have been sold to the processing plant, and are used to enter the whole bird and part bird condemnations. Condemnations are grouped by date, lot and shift number. They must be set up prior to using farm condemnations in other modules.

A Processing transaction must first be created in order to link the condemnation transaction to the corresponding processing transaction.

The following procedures are outlined in the Condemnations document:

• Creating a Condemnation
• Posting a Condemnation

Create a Condemnation

The Condemnation creation process contains numerous sections:

• Condemnations
• House Details
• Derived
• Whole Bird Condemnations
• Farm and Plant Condemnation Parts

Condemnations

The Condemnations tab contains the base details relating to the farm, transaction date, and weights.

1. In BMTS>BIM>Transactions, select Condemnations.
2. In the Condemnations main index, click to create a new condemnation record.
3. Click on the Condemnations tab.

4. From the Complex Entity No drop-down menu, select the entity that is being processed for the condemn transaction/where the chicks are being received from.
5. Farm Name defaults in and displays the name of the farm.
6. From Plant No, select the plant or customer for the condemn transaction/where the chicks are being received to.
7. In the Trans Date field, enter the date of the condemn transaction.
8. Event Date defaults as the Trans Date. This date may be changed if the transaction actually occurred on a different date, however, this date does not affect inventory or accounting.
9. Ref No is an automatically-generated unique reference number that identifies the condemn transaction.
10. Lot No is an optional field to enter a number to identify the group of birds being processed. Lot No is used to link with the processing transaction.
11. In the Shift No field, enter a number to identify the shift that was worked.
12. DOA (Dead on Arrival) defaults from the processing transaction and displays the number of chicks that were DOA.
13. DOA Weight defaults in.
14. Selecting the Void flag will void the condemn transaction.
15. Cert-Wt  is used if there is a government form, to enter the total weight based on the government requirements.
16. Cert Avg Wt is used if there is a government form, to enter the average weight based on the government requirements.
17. Inspector No is an optional field to identify the person who inspected the birds. Inspectors must be set up prior to use in: Admin>Business>General>Definitions>Plant Inspectors.
18. In the Notes field, enter any additional information related to the condemn transaction.
19. Parts - Liver is an optional field to enter the total weight of the livers from each load.
20. Parts - Hearts is an optional field to enter the total weight of the hearts from each load.

House Details

House Details will default in when the transaction has been posted.

1. House No identifies the house number of the farm.
2. Pen No identifies the pen used at the farm.
3. Head Percentage displays the percentage of birds that were processed at the plant. For example, if 100 birds were received at the processing plant, and 20 birds were condemned, the Head Percentage would be 80%.
4. Weight Percentage displays the weight percentage of the birds that were processed at the plant. For example, if 1000lbs of weight were received, and 200lbs were condemned, then 80% of the weight received was processed.
5. The Override flag is used when the processing product is different than the entity product. For example, the entity product may be 'Broiler Straight Run', but the processing product may be 'Heavy Bird.'

Derived

The data in the Derived section defaults in from the information entered in the corresponding Processing transaction. The data in the Condemnations sections must match the processing transactions down to the shift number, if Shift No is entered. The remaining data is derived from the Whole Birds Condemnation section..

1. Processing Total Head displays the total number of birds that were processed.
2. Processing Total Weight displays the total weight of the birds processed.
3. Average Weight displays the average weight of the birds.
4. Farm No displays the farm from where the birds were received.
5. Plant Name displays the name of the plant where the birds were processed.
6. Farm Head indicates the number of birds that were shipped from the farm.
7. Plant Head indicates the number of birds that arrived at the farm.
8. Farm Weight indicates the total weight of the birds that were shipped from the farm.
9. Plant Weight indicates the total weight of the birds that arrived at the farm.
10. Total Head (Excluded DOA) displays the total number of birds that were processed at the plant, excluding the birds that were dead on arrival.
11. Total Weight (Excluded DOA) displays the total weight of the birds that were processed at the plant, excluding the birds that were dead on arrival.

Whole Bird Condemnations

The Whole Bird Condemnations section contains explanations relating to whole bird condemnations. These categories must be set up prior to use in: Admin>Business>Poultry>Definitions>Condemnation>Whole Bird Categories.

1. Condemnation Name displays the reason for the condemnation.
2. In the Head field of the particular condemnation, enter the number of birds that were condemned due to the selected 'Condemnation Name.'
3. The Weight will default in.

Farm and Plant Condemnation Parts

The Farm and Plant Condemnation Parts section is used when parts of the birds are bad (such as a wing), but the rest of the bird is completely fine.  Normalization factors must be set up prior to using farm and condemnation parts in order to specify the % ratio of the weight entered that would convert to the equivalent of a whole bird. These factors are set up in: Admin>Business>Poultry>Definitions>Condemnation>Normalization Factors.

1. Condemnation Parts No indicates the reason for the condemnation.
2. Farm/Plant Condemnation Name displays the reason for the condemnation.
3. The Weight will default in once the normalization factors are set.
4. Whole Birds displays the number of whole birds condemned, if applicable.

Post a Condemnation

Once the condemnation  transaction has been saved and closed, it will need to be posted. The posting process will lock the record from further edit and post the statistics to the entity.

1. In the Condemnations main index, select the required transaction, rick-click and select 'Post.' Alternatively, click the green check mark in the top menu bar and select 'Post'.
2. To un-post a condemnation transaction, select the required transaction and right-click to select 'Unpost'.  This process will set the transaction status to 'Reversed' status, which allows the transaction to be edited.